Grundy County IL

Finance Committee

Minutes ● January 7, 2019

              Regular Meeting              Admin Building Conference Rooms 1 & 2              4:30 PM

                            1320 Union St., Morris, IL 60450

I.              Call to Order

Attendee Name

Title

Status

Arrived

Millie Dyer

Board Member

Present

 

Ann Gill

Board Member

Present

 

Eric Rasmusson

Vice Chairman

Present

 

Deb Warning

Board Member

Present

 

Debra Jo Kinsella

Board Member

Present

 

Don Hansen

Board Member

Present

 

Lana Phillips

Board Member

Present

 

Sandy Pommier

County Board Admin. Asst.

Present

 

Chris Balkema

Chairman

Present

 

George Gray

Administrator

Present

 

Lori Werden

County Treasurer

Present

 

Kay Olson

County Clerk

Present

 

 

II.              Approve Minutes

1.              Finance Committee - Regular Meeting - Dec 17, 2018 4:30 PM

RESULT:              APPROVED [6 TO 0]

MOVER:              Millie Dyer, Board Member

SECONDER:              Ann Gill, Board Member

AYES:              Dyer, Gill, Rasmusson, Kinsella, Hansen, Phillips

ABSTAIN:              Warning

III.              Claims

1.              Board Member Vouchers - Total

1.              Motion to approve the claims in the amount of $3440.00

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Debra Jo Kinsella, Board Member

SECONDER:              Don Hansen, Board Member

AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

2.              Claims Listing

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Lana Phillips, Board Member

SECONDER:              Millie Dyer, Board Member

AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

IV.              Public Comment

None

V.              Budget Reporting

9% through FY19 General Fund Revenues are at 3%, Expenditures 5%.

1.              FY19 Budget Tracking

VI.              New Business

A.              Establish 2020 Budgeting Timeline and Process

Chairman Balkema stated that the FY2020 budgeting process will begin earlier than last year with a more structured timeline.  Gill added that she felt a disconnect last year due to less workshops.  The committee discussed possibly having department heads present their budgets to their oversight committees, as in the past.

B.              Review Process & Personnel Needed to Manage 2019 Budget and 2020 Planning Cycle

A discussion was held regarding financial/budget assistance for the County Administrator.

C.              Review Finance Committee Roles and Responsibilities within Updated Grundy County Board Rules of Order & Procedures

George Gray reviewed the amendments to the Finance Committee section of the Grundy County Board Rules of Order & Procedures.

VII.              Old Business

A.              Review 2018 Audit Process

Gray told the committee that the audit will be presented to the County Board in February.

VIII.              Executive Session

1.              Motion to enter into executive session at 4:55PM to discuss personnel & litigation matters.

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Deb Warning, Board Member

SECONDER:              Debra Jo Kinsella, Board Member

AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

2.              Motion to return to open session at 5:19 PM

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Debra Jo Kinsella, Board Member

SECONDER:              Millie Dyer, Board Member

AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips

IX.              Action as a Result of Executive Session

No action was taken.

X.              Adjournment

1.              Motion to adjourn at 5:20PM.

RESULT:              APPROVED [UNANIMOUS]

MOVER:              Lana Phillips, Board Member

SECONDER:              Deb Warning, Board Member

AYES:              Dyer, Gill, Rasmusson, Warning, Kinsella, Hansen, Phillips